Solution guide
The spreadsheet works — until the day it doesn't
Spreadsheets are a fine register and a terrible reminder system. VendorReadyHQ imports the spreadsheet you already maintain and adds the parts a spreadsheet cannot do: status derivation, reminders, vendor uploads and an audit trail.
What usually goes wrong
- Dates are typed by hand, so they drift and go stale.
- Two people edit two copies and neither is current.
- There is no history of who changed what, or why.
What VendorReadyHQ does about it
Import your vendor list with validation that reports duplicates, incomplete records and unreadable dates before anything is saved.
Every view exports back to CSV, so nothing is locked in and your reporting habits survive the move.
Current, expiring, expired and missing are derived from your requirements — no fragile conditional formatting.
Workspace membership, roles and per-workspace isolation instead of a shared file link.
Documents teams commonly track
- Anything your current spreadsheet already tracks
- Certificates of insurance
- Licences and registrations
- Tax and agreement documents
Frequently asked questions
- Do I have to reformat my spreadsheet?
- No. Run it through the free health check first — it reports what it could and could not read, and you fix only what matters.
- Can I get my data back out?
- Yes. A full workspace data export is available from settings at any time.
- What does it cost to try?
- The health check is free and needs no account. Paid plans start at $49 per month for up to 100 vendors.
See where you actually stand
The free assessment takes two minutes and needs no account, or upload your vendor CSV for a scored health check.