How solid is your vendor document process?

Six questions about how you collect, monitor and renew vendor documents. It scores your process, not your coverage — we make no judgement about insurance or legal compliance.

1. 1. Where does your vendor document register live today?

   A dedicated system everyone usesOne shared spreadsheetSeveral spreadsheets or per-site filesMostly email and shared drives
2. 2. How do you find out that a document has expired?

   Automatic alerts before the expiry dateA scheduled manual reviewWhenever someone happens to lookUsually when it causes a problem
3. 3. Are your required document types written down?

   Documented and applied consistentlyWritten down but applied unevenlyUnderstood informally by the teamIt varies by whoever onboards the vendor
4. 4. How are renewal requests sent to vendors?

   Automatically, with follow-upsManually, from a templateManually, written each timeRarely — vendors send them when they remember
5. 5. How long would it take to produce current evidence for every vendor?

   Minutes — it exportsA few hoursSeveral daysWe would struggle
6. 6. Who owns vendor document readiness?

   A named person with time allocatedShared across the teamWhoever is least busyNobody in particular