Solution guide
Vendor compliance for property management portfolios
One vendor can work across ten buildings, and one expired policy can hold up work on all of them. VendorReadyHQ gives property teams a portfolio-wide view of vendor document readiness.
What usually goes wrong
- Vendor records live with individual property managers, not the portfolio.
- Owners and insurers ask for evidence and it takes days to assemble.
- Turnover means institutional knowledge about a vendor walks out of the door.
What VendorReadyHQ does about it
Portfolio and property views
Tag vendors by property and filter readiness by site, trade, status or saved view.
Owner-ready reports
Printable readiness reports and CSV exports you can send to an owner, insurer or auditor without rebuilding a spreadsheet.
Shared team workspace
Invite property managers to the same workspace with the vendor history preserved when someone leaves.
Scheduled summaries
A weekly or daily management summary emailed to whoever needs to see the state of the portfolio.
Documents teams commonly track
- General liability
- Workers' compensation
- Trade and business licences
- W-9
- Signed vendor agreements
Frequently asked questions
- Can we manage several portfolios separately?
- Yes. Each workspace is fully isolated with its own vendors, documents and members, and workspaces are billed separately.
- How long does setup take?
- Most teams import a vendor CSV, confirm the document types they require, and are tracking readiness the same day.
- Is there a free way to see the state of our list?
- Yes. The free health check scores your existing vendor spreadsheet without an account.
See where you actually stand
The free assessment takes two minutes and needs no account, or upload your vendor CSV for a scored health check.