Solution guide
Vendor document management with the renewal built in
Storage is not the problem — knowing what is out of date is. VendorReadyHQ stores vendor documents securely and attaches the expiry, review state and history to every file.
What usually goes wrong
- Documents sit in shared drives with no expiry awareness.
- There is no record of who accepted a document, or on what basis.
- Nobody can produce evidence quickly when it is requested.
What VendorReadyHQ does about it
Secure private storage
Files are stored privately per workspace and are only reachable by members of that workspace.
Review workflow
Approve or reject an uploaded document with a note, recorded against the reviewer and the time.
Notifications
In-app notifications and email digests for expiries, incoming uploads and outstanding requests.
Exports and reports
Readiness reports, operational exports and scheduled summaries for whoever asks for evidence.
Documents teams commonly track
- Insurance certificates
- Licences and permits
- Tax forms
- Contracts and agreements
- Safety and training records
Frequently asked questions
- Who can see uploaded documents?
- Only members of the workspace that owns them. Access is enforced in the database, not just in the interface.
- Can vendors send documents without an account?
- Yes, through a secure expiring upload link tied to a specific request.
- Is there a size or type limit?
- Standard document formats are supported, with per-file limits shown on the upload screen.
See where you actually stand
The free assessment takes two minutes and needs no account, or upload your vendor CSV for a scored health check.